The Role of Content Management Systems (CMS) In Modern Website Development

Shaunak Shukla

Project Manager at Intelivita

  Published on March 19, 2024

  6 min read

For businesses, having a professional website is the key to establishing a strong presence online.

However, building and maintaining a website isn’t particularly easy, especially for those who have no prior experience.

This is where content management systems (CMS) can streamline the whole process.

In this article, we’ll explain what exactly a CMS is and its importance in modern web development.

What is a Content Management System?

CMS is software that simplifies website content management, which makes it absolutely helpful to users with little to no coding experience.

It provides a user-friendly interface that allows users to build and manage web pages, add text and multimedia elements, and schedule content publishing.

Most CMS platforms also offer a variety of features to simplify website development, such as integrations with drag-and-drop website builders, user permission controls, media libraries, and built-in customization tools.

So now the question is, which CMS is ideal for your project?

Let’s break down some of the best choices:

  • WordPress is a powerful, free, and open-source CMS ideal for small to medium-sized blogs and websites.
  • Wix and Squarespace offer user-friendly website creation tools with pre-designed templates, perfect for those with minimal technical experience.
  • Drupal is perfect for larger enterprises with complex content management requirements.

Need bespoke WordPress CMS development services for your website?

with Intelivita’s skilled team today!

7 Important Roles of CMS in Modern Web Development

Now that you understand the core functionality of a CMS, let’s dive deeper into the various roles a CMS plays in today’s web development landscape:

1. Empower Non-Technical Users

One of the most crucial roles of a CMS in modern web development is simplifying website creation.

In other words, it helps everyone to build websites easily.

In the past, building and maintaining a website often required coding expertise, which hinders non-technical users.

A CMS like WordPress breaks down these barriers by providing an intuitive and user-friendly interface.

For example, WordPress uses a WYSIWYG (What You See Is What You Get) editor, which allows users to edit and format website content visually.

Furthermore, WordPress offers thousands of free themes and plugins.

These components allow users to customize the look and functionality of their website without any coding knowledge.

2. Streamline Content Creation

Publishing high-quality content consistently can be time-consuming.

Thankfully, CMS offers features that can simplify content creation.

With WordPress for instance, you can write, edit, schedule, and publish all your website content from a single dashboard.

It’s also easy to integrate website builders like Elementor, which allows you to drag and drop elements like texts, images, videos, and even galleries.

Since the content creation process is a lot more straightforward, you can switch your focus to other tasks.

Those include developing high-quality content strategies or implementing marketing initiatives with higher urgency.

3. Centralize Content Management

A CMS acts as a central hub to store, organize, and access all your website’s content.

That’s why most CMS platforms offer content management dashboards that allow its users to easily add, edit, delete, and categorize content.

Multiple users can access and work on the content simultaneously.

So, you can easily track changes, revert to previous versions if needed, and maintain a consistent brand voice throughout your website.

4. Enhance Collaboration

Web development often involves collaboration between web developers, designers, content creators, marketing teams, and even business owners.

This collaboration usually involves:

  • Communicating back and forth with a developer
  • Waiting for changes to be implemented
  • Reviewing the final product

Thankfully, CMS simplifies this process by offering role-based user access controls.

So, a content writer can focus on writing blog posts without accidentally changing design elements.

Also, a marketer can schedule content publishing without needing access to edit website code.

5. Scalability for Future Growth

As your business thrives, you might want to add new pages or new features to your website.

A CMS lets you do this all without breaking a sweat.

Lots of content management systems provide a wide range of plugins to enhance your site’s functionality.

For example, if you want to build an online store, you can simply install an e-commerce plugin, such as WooCommerce in WordPress, to transform your website into a fully functional online shop.

You can also integrate tools like Google Analytics with ease.

This way, you’ll get valuable insights into user behavior, which will help you to stay relevant to your expanding audience.

6. Simplify Website Maintenance

Maintaining a website often feels like a never-ending chore, such as managing software updates, security patches, and regular backups.

For businesses with limited technical resources, this is absolutely time-consuming.

Luckily, many CMS can handle core software updates automatically.

This keeps your website secure and ensures you benefit from the latest features.

Also, it’s easy to find a backup feature in CMS.

If you’re using WordPress for example, you can install plugins like UpdraftPlus or Solid Backup to backup your site’s data and restore them effortlessly.

7. Support Integration with Marketing Tools

To truly maximize your website’s potential, you can connect it with powerful marketing tools, such as email marketing platforms, social media schedulers, and analytics tools.

Here are some examples why marketing tools and CMS are a winning combination:

  • Integrating your CMS with an email marketing platform allows you to easily capture website visitor email addresses and nurture leads directly from your website.
  • Social media scheduling tools integrated with your CMSwill help you publish content across social media platforms from a single location.

Through this benefit, you can engage your audience effectively, and achieve marketing goals with better efficiency.


Now you know that a CMS can be a game-changer in the web development process.

From streamlining content creation to enhancing collaboration, a CMS equips you with the ability to maintain an online presence that scales alongside your business growth.

However, if you want to get the most out of this platform, you might want to collaborate with a reliable web development agency like Intelivita.

We have a proven track record of success, having delivered over 450 web projects across 12 years with a 92% customer satisfaction rate.

Ready to build a website that fuels your online success?

Contact Intelivita today!

Technical Project Manager

Shaunak Shukla, an experienced Project Manager with over 14 years of experience in PHP-based technologies, making him a true authority in the realm of web development.

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