Web Development Mistakes to Avoid When Outsourcing

Shaunak Shukla

Project Manager at Intelivita

  Published on February 13, 2024

  7 min read

Want to build a custom web application?

Outsourcing web development services can be a great choice, especially if you want to save costs while working with specialized experts.

However, this approach comes with its own set of challenges.

In this article, we’ll show you some common web development outsourcing mistakes and the practical solutions to overcome these issues.

Top 10 Web Development Pitfalls and How to Solve Them

Here are some common mistakes that business owners commonly make when outsourcing web development projects:

1. Unclear Goals and Concept

The first critical mistake to avoid is presenting a vague project concept to your development team.

Unclear project goals or a lack of clarity regarding the target audience can lead to misunderstandings and different interpretations of the project’s scope.

As a result, the development team might deliver a product that does not align with your expectations, or even worse, fails to meet the needs of your target audience.

To mitigate this risk, make sure that you have a well-defined project concept that includes:

  • Clear objectives and requirements
  • A detailed description of desired features and functions
  • A thorough understanding of your target audience and their needs

2. Poor Project Management

Maintaining control over your external web development team can become challenging, particularly if there is a lack of communication or transparency.

Without proper oversight, you may find yourself in a situation where the project is delayed and deadlines are missed.

To prevent a loss of project control, use project management tools like Jira or Asana to assign tasks, check progress, and ensure a timely app delivery.

Also, consider establishing checkpoints or review stages where you can provide feedback to eliminate bottlenecks and keep the project on track.

3. Recruiting a Poorly Matched Web Development Team

Selecting the right web development team is crucial for the success of your outsourcing project.

However, one of the common web development mistakes is choosing a team that is not a good fit for your project’s requirements, timeline, or budget.

This can lead to communication breakdowns, missed deadlines, and ultimately, a subpar end product.

Before choosing a development agency, make sure to thoroughly review their portfolio, expertise, and track record.

Also, prepare these questions to ask to your development team:

  • Can you provide examples of projects similar to ours that you’ve successfully completed?
  • What technologies and programming languages is your team proficient in?
  • What development methodologies do you follow (e.g., Agile, Scrum, Waterfall)?
  • How do you handle project management, and what tools do you use for collaboration and communication?
  • What is your estimated timeline for completing our project?
  • How do you handle project delays or unexpected challenges?
  • If our project requirements change, how easily can your team adapt and scale the resources allocated?
  • What security practices do you implement to protect our project from potential threats?
  • Can you provide a detailed breakdown of the project costs?
Tired of Costly Web Developers That Deliver Poor Results?

You don’t have to be anymore. With 12+ years of experience and 60+ successful projects delivered, Intelivita is here to help you build a premium web application without the premium price tag.

Book Your 30-mins Free Consultation!

4. Neglecting to Clarify the Terms of the Contract

Failing to establish clear and comprehensive contract terms can lead to misunderstandings, disputes, and even legal complications down the line.

That’s why it’s crucial to work with legal professionals. They will help you draft a detailed contract that outlines all aspects of the project, including deliverables, timelines, milestones, payment schedules, and termination clauses.

After the initial contract is drafted, review it with your development team, and ensure that both parties agree to the terms.

When the project is finally up and running, you’ll realize how important this approach is in minimizing the risk of disputes.

5. Unprepared Budget and Deadline Setting

Starting a project without a clear understanding of your budget constraints and deadline requirements is another common web development pitfall.

Without realistic budget and deadline parameters, you’re more likely to overspend and fall victims to missed deadlines.

To mitigate this risk, conduct a thorough analysis of your financial limitations and timeline constraints before engaging with a development team.

Communicate these constraints clearly to the development team and find solutions together.

By doing so, developing a project plan that aligns with your budget and timeline goals becomes much easier.

As a precaution, it doesn’t hurt to prepare contingency measures, in case there’s an unexpected delay or change in project scope.

6. Lack of Communication with the Development Team

Open communication is the key to success in most relationships, and working with an outsourcing team is no different.

Sadly, poor communication is still a major hurdle to overcome for most web development projects.

To ensure a timely and high-quality end result, it has become increasingly important to establish clear communication channels.

Be proactive in scheduling regular check-ins, status updates, and feedback sessions to maintain a transparent working relationship.

Make the most of messaging platforms like Slack and video conferencing tools like Zoom to collaborate better and ensure everyone is on the same page.

7. Putting Price Before Quality

While cost considerations are undoubtedly important when outsourcing web development, prioritizing price over quality can be a costly mistake in the long run.

Opting for the lowest-cost service provider may result in subpar effort, unreliable communication, and ultimately, a product that fails to meet your expectations or serve your business needs.

Instead of solely focusing on price, consider factors such as the service provider’s expertise, track record, portfolio, and client testimonials to gauge the quality of their work.

Investing in a reputable and experienced development team may require a higher upfront cost.

However, in the long term, it can bring superior results, reduced project risks, and ultimately, a higher return on investment.

8. Ignoring Security Concerns

Neglecting security can leave your website vulnerable to data breaches or any other types of cyberattacks.

The result? Damaged brand reputation and customer trust. Sometimes, it can also result in legal troubles and monetary loss.

You don’t want to deal with these headaches, do you?

So, make sure to choose a development team that takes security seriously. Ask whether they provide security measures like data encryption, DDoS protection, and regular security audits.

By prioritizing security from the outset, you can safeguard your business and customer data from any potential threats.

9. Treating the Project as a One-Shot Deal

Approaching a web development project as a one-off endeavor is a common mistake that can hinder long-term success and scalability.

You’ll be tempted to overlook the importance of ongoing maintenance and updates, while those are necessary to keep your website aligned with the changing market trends.

What you should do instead, is to treat your website as a long-term asset that requires continuous refinement and optimization.

Ask your development team to create a plan for post-launch support, maintenance, and iterative improvements.

This will keep your website relevant, reliable, and performing at its best in the long run

10. Overlooking Documentation

Official documentation, such as project requirements, specifications, and agreements, serves as a valuable reference point throughout the project lifecycle.

Without proper documentation, you may be involved in time-consuming debates regarding project scope, deliverables, timelines, and responsibilities.

So, before starting the development phase, create an official documentation that includes your project requirements, specifications, and agreements in detail.

This allows you to minimize risks, streamline communication, and ensure the successful execution of your web development project.


Outsourcing web development projects can offer numerous benefits, including cost savings, access to specialized expertise, and flexibility.

That said, it requires careful planning and proactive risk management to ensure seamless collaboration.

By avoiding pitfalls such as ambiguity in project concept, choosing the wrong development team, or neglecting security considerations, your project will be more likely to become a success.

If you’re in search of top-tier web development services that promise excellence, look no further than Intelivita.

With a track record of 300 web projects across 12 years, we’ll create websites that not only elevate your online presence but also drive results for your business!

Let’s talk to our experts and take the first step forward.

Technical Project Manager

Shaunak Shukla, an experienced Project Manager with over 14 years of experience in PHP-based technologies, making him a true authority in the realm of web development.

Related Articles

12 Questions to Ask Your Web Development Team

Ensure a successful web development project by asking the right questions. Know 12 essential queries to guide your discussions and achieve your goals.

Shaunak Shukla

7 Tips to Find Cost-Effective Website Development [+ Strategies]

Discover savvy ways to procure budget-friendly web development services with our expert tips & strategies tailored to your project's needs and cost.

Shaunak Shukla

10 Crucial Website Development Tools You Need to Use In 2024

Boost your web development skills with our curated list of essential tools, ensuring efficiency and effectiveness in every project.

Shaunak Shukla

Contact Us for Project Discussion

Ready to take the first step towards turning your software dreams into reality? Contact us today to schedule a project discussion. Our team of experts is eager to hear your ideas and provide tailored solutions to meet your unique needs.

Briefcase icon



Years of Experience

3 stars with thumbs up icon



Client Satisfaction Rate

In-House Talent



In-House Talent

Tick icon



Projects Delivered

    Image of Tuhin Bhatt, Co-founder of Intelivita.
    Request a Call Back

    Enter your contact details and one of our friendly team member will be in touch soon!.